G Suite is developing as a major efficiency suite contender to Microsoft Office 365. Even though most big enterprises still running on Microsoft Office 365, G Suited has a comparative monopoly on the SMB market. In fact, G Suite has four million users (paid) and counting. Some of the many reasons why other organizations chose G Suite is because of intuitiveness as well as ease of partnership.
Either way, below are the top four G Suite security tips that can help you in keeping your organization safe, without missing a defeat on the efficiency front.
4 Security Tips for G Suite
1.Mind your Admins
One of the most important parts of setting up a G Suite is identifying the employees who will be assigned as the admins or privileged users. Privileged access admin best practices specify that employees must only be given the least rights they need to do their tasks.
For the majority of organizations, these management roles cover the basics.
- Super Admin. The role of super admins is to manage every part of a business’s account. They have also full access to event details and even user’s calendars. For small businesses, a co-founder or founder may serve as the super admin. But for larger businesses, the duty will belong to IT.
- User Management Admins. These admins have the right to delete or create a user. They also manage the passwords and security settings of every user.
- Groups Admin. Group admins had the power to remove and create groups. However, users who belong in any group can access the calendar invites and receive emails. They can also manage group settings.
2.Entail Multifactor Authentication
Turning on as well as enforcing MFA or multifactor authentication is a usual cloud security practice for G Suite. By requiring multifactor authentication, attackers will not be able to steal your credentials. Because the second step of authentication includes a code that is directly sent to the user.
3.Set Up Team Drives
The G Suite Team Drives which is accessible in G Suite for enterprise and business offers a simple and clean way for teams to work together on files. Unlike Google Drive, everyone can access the Team Drives files.
Meaning to say, if a member moves to another team, the files will remain in position. Thus everybody can still work making them more productive.
4.Leverage the Single Sign-On Function of Google
Aside from inbuilt apps, G Suite, on the other hand, has a whole market of third-party SaaS apps. These applications range from uncomplicated Gmail extensions to solid business productivity apps.
Outside G Suite Market, many applications offer SSO or sign-on with Google Identity as well. Moreover, admins can utilize this feature to understand which permissions individuals are providing to which applications. Like so, this data may possibly help the admins in understanding how their organization is utilizing SaaS apps.
To sum it up, by following the above-mentioned security tips for G Suite, you will definitely defend your organization from attackers without losing efficiency in the process.